What it creates: A formal proposal with scope definition, deliverables, timeline, terms, and acceptance criteria.
When to Use This
- You’ve discussed a project scope with the AIs and need to formalize it
- You’re preparing a client proposal with clear deliverables
- You need to document what’s in-scope and out-of-scope
- You want a structured framework for project planning
What You Get
A SOW/Proposal typically includes:- Project Overview - What this project is and why
- Objectives - Specific, measurable goals
- Scope of Work - What’s included (and explicitly, what’s not)
- Deliverables - Tangible outputs with descriptions
- Timeline/Milestones - Key dates and phases
- Requirements - What the client/team needs to provide
- Acceptance Criteria - How deliverables are evaluated
- Assumptions - Conditions the estimate depends on
- Terms - Payment, changes, ownership (placeholders)
Example
Conversation context: You discussed a website redesign project scope, technical requirements, and timeline with the AIs. Generated SOW excerpt:Scope of Work In Scope:Out of Scope:
- Redesign of 12 core pages (home, about, product, pricing, 8 supporting pages)
- Responsive design (mobile, tablet, desktop)
- Integration with existing CMS (WordPress)
- SEO migration (URL structure preservation, redirects, metadata)
- Performance optimization (Core Web Vitals targets)
Deliverables
- Backend development or API changes
- Content writing (client provides copy)
- Photography or video production
- Ongoing maintenance post-launch
# Deliverable Description Milestone 1 Design concepts 3 homepage options, mobile + desktop Week 2 2 Full mockups All 12 pages, chosen direction Week 4 3 Development Built, responsive, CMS-integrated Week 8 4 QA & Launch Testing, migration, go-live Week 10
Tips for Best Results
- Discuss scope thoroughly before generating - unclear scope produces vague SOWs
- Ask the AIs to identify potential scope creep risks and address them explicitly
- Include budget constraints in the conversation so the SOW is realistic
- Ask follow-ups about edge cases: “What if the client wants X?” - these become your out-of-scope items
- Use this as a starting template, then add your specific legal/payment terms
Best AI Engine for This Type
GPT-5.2 - Produces precise, well-structured SOWs with consistent formatting, clear scope boundaries, and actionable deliverables. Claude - Good when you need more nuanced scope descriptions or client-friendly language around sensitive terms.Related Articles
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